Overview
This guide illustrates how to navigate funding in the portal as a user with Accounting Admin permissions by utilizing the Payouts and account level funding tabs.
Organization Level View: Accounting Admin(s) have access to view the Admin -> Payouts tab
This tab is confidential to Accounting Admin (AA) permissions only.
Only existing AA users can grant new AA permissions within your org.
Individual Account View: AA users can view the Funding tab on a customer account
This will detail the account's payment plan, total project value, payout to-date, amount remaining to be paid, transaction list, invoices and an overview of the contract details (active quote).
Organization Level View: Payouts Tab
Queued tab: Transactions that are ready to be batched move to the "Queued" tab the day before each funding cycle (Monday/Wednesday). The transaction status in this tab will show as "pending".
Approved tab: Transactions will move from the "Queued" tab to the "Approved" tab once reviewed by Accounting. These are approved payments that will be batched in the next funding cycle (Tuesday/Thursday).
All Transactions tab: A comprehensive view of all transactions for the organization.
Filter Guide:
Transaction Status - Select "Open" to locate your current balance of unbatched transactions
Event Date - When checking on your balance for the next funding cycle, ensure you are not including any milestone approvals that would not be paid with the next cycle based on approval timing
Clawback Category - Option to filter for the type of clawback: Install, Materials and Cancellations
Paused Transactions tab: Transactions in this tab will not be batched or effect your balance for the next funding cycle.
Invoice Needed tab: Includes Direct Pay projects that have been M1 submitted but LightReach has not received the invoice from the distributor. The M1 payment will not be processed without this invoice on file.
Organization Level View: Clawback and Net Fund Dashboard
Background
LightReach uses two different mechanisms to manage how long working capital ($ paid to EPCs) is deployed before we require it to be returned.
These mechanisms are aimed at driving increased accountability and alignment with EPC partners to achieve milestones in a timely manner.
This report can only be viewed in the finance portal for users with Accounting Admin access.
This report collects any projects in an EPC’s pipeline with a risk of clawbacks and/or net-funding. Each section is sorted by age and includes the count of projects with a link to the project list. Fields in red (age) require immediate action and are at risk of a clawback.
Individual Account View: Funding Tab
Payment Status Descriptions
Open: A transaction that has not been assigned a batch yet. Unbatched transactions are queued for a batch the day before each funding cycle (Monday/Wednesday for Tuesday/Thursday payment). Transactions will then move to "Pending" and will be located in the "Queued" tab until Accounting approves the batch.
The majority of open transactions are due to a recently achieved milestone event. These projects are typically subject to the standard funding schedule.
A small amount may be due to organization net negative or payment holds
Pending: A transaction that is queued up for the next batch and is pending approval by Accounting.
Approved: A transaction that has been approved by Accounting and assigned a batch for payment.
Historical Estimate: A transaction that occurred prior to funding being automated in the portal (January 2025). These transactions were manually created from the organizations remittance report. Accounting Admins should check their historical remittance reports before escalating any questions/issues on payments paid before the automation.
Historical Adjustments: A transaction manually created by Accounting to update historical estimates.